Value of ARTstor in the museum community
Museums derive value from ARTstor both by contributing their own content and also by utilizing its collections and tools for their own research, educational, and presentation needs.
Benefits of content contribution include:
- Expanded awareness of museum's collections: the ARTstor Digital Library is currently accessed by a variety of educational institutions including K-12 schools, community colleges, colleges, universities, and museums in the United States, Canada, United Kingdom, the Netherlands, Italy, and Australia. By adding images from its collections to ARTstor, a museum partner creates a valuable complement to the museum's public website that exposes the museum's treasures to students, teachers, scholars, and professionals worldwide.
- Virtual visitors to museum website: the data record of each image or object contributed by the museum can include a link to the institution's public website (or any other page on the internet), thereby promoting the museum's online presence.
- Rights clearance for contemporary art: When a museum contributes to ARTstor images of copyrighted works of art created by artists represented by the Artist Rights Society (ARS), the museum may use the same images on its website without clearing rights or paying licensing fees to ARS.
- Images for Academic Publishing (IAP): Museums contributing content to ARTstor may choose to participate in IAP, a pioneering effort intended to help address the needs of academic publishing. Through this initiative ARTstor distributes, free of charge, high-resolution digital images of museum-provided images for use in academic publications, thereby supporting the educational mission of both the museum and ARTstor.
- Commercial licensing opportunities: every data record in ARTstor can also include a live link to the museum's Rights & Licensing department to facilitate contact between the museum and ARTstor users who might be seeking images and/or rights clearances for commercial use.
- Duplicate record clustering: ARTstor endeavors to cluster duplicate records for the same object and to give preference to museum-contributed records, to ensure that users can easily identify the most authoritative information and highest-quality image.
- Reporting: ARTstor can supply museums with information about the most frequently accessed objects from the museum's collections, as well as other usage reports.
- JSTOR/ARTstor bundle savings: Contributing museums are offered a 25% savings on their one-time Archive Capital Fee when they license both JSTOR or ARTstor.
- Partnership with a trusted repository: although ARTstor does not provide digital archive services, the Digital Library is carefully managed on servers in multiple locations. A museum contributing content to ARTstor thus has the assurance that its digital assets reside in a trusted repository that may supplement the museum's own digital asset management efforts.
Voices: testimony from the museum community
Danial Elliot, Library Director, Philadelphia Museum of Art
"ARTstor enables the Philadelphia Museum of Art to share efficiently its best photography, including new original digital photography, and the most current knowledge about its collections to the world of art scholars. And the Museum's staff is grateful for access to the same quality images and data from its peer institutions. Access to the ARTstor also allows Visual Resources staff at the Museum to focus efforts on original and rare materials rather than on digitizing outdated surrogate materials from other sources.
The Personal Collections function allows curatorial staff to place images and data for upcoming exhibitions in a protected environment where all PMA staff members, including volunteer guides working from home, may review materials. As plans change and an exhibition is finalized, curators can keep that shared body of information current and all staff can use the same high quality images for study and the preparation of teaching tools. In the past, it took numerous slide sets, which were difficult to keep current and were discarded at the end of the exhibition, to share information.
The Museum's Education Department, in its distance education programs, utilizes the OIV software, along with high quality images, to show dramatic views of its own collections to students who are unable to visit the Museum in person. The Education Department is also beginning to offer consultation and support to K-12 teachers who can make use of ARTstor for their own teaching goals.
And we are looking forward to loading a hosted collection of materials that will include historic museum views, past installation photography, and object photography for use by Museum staff."
Leigh Gates, Visual Resources Librarian, Art Institute of Chicago
"The Art Institute of Chicago's participation in ARTstor serves a broad community of art lecturers, instructors, and students across the museum and art school spectrum. It has proven to be especially appreciated by the students of the School of the Art Institute who use its multi-disciplinary content for classroom presentations, and by adjunct faculty. The lecturers in our Museum Education Department are anticipating making full use of ARTstor's Museum Educators License, which will allow local teachers participating in educational workshops to enjoy using ARTstor images in their K-12 classrooms. The stunning ARTstor images of Ghiberti's Gates of Paradise and its conservation, a beautiful example of a Mellon Foundation-funded project, will serve our lecturers and students well during the upcoming exhibition of the Gates here at the Art Institute. Finally, the images which the Art Institute of Chicago has contributed to ARTstor are a convenient way for outside users to study and appreciate the wonderful objects in our museum collection."
The Museum Educators License
The Museum Educators License is designed to help museum educators work with teachers in their communities to integrate the study of museum collections and other ARTstor content into K-12 curricula.
In order to provide teachers with images from ARTstor, museum education departments follow a few simple steps:
- First, the teacher will need to visit the museum in order to sign a one-page agreement that states that the teacher understands and agrees to ARTstor's Terms and Conditions of Use. The museum will keep one copy of the signed agreement for its records and the teacher will take the second copy, along with a copy of the Terms and Conditions of Use.
- The museum educator may then help the teacher register for an ARTstor account. By creating an ARTstor account the teacher can access ARTstor from any location including both the online Digital Library and the Offline Image Viewer (OIV), a standalone software tool that can be used for viewing and presenting images offline. After 120 days the teacher will need to renew the account by visiting the museum and logging on to ARTstor from the museum's network.
- The museum educator can provide the teacher with prepared OIV presentations or work with the teacher to craft new presentations. These presentations, along with the OIV installation file, can then be saved on the teacher's laptop computer or to a portable storage device such as a CD, DVD, or thumbnail drive. The teacher will then have the capability to install the OIV on any computer, and to view and present the prepared presentations. Please note that the teacher will need to renew the OIV certificate every thirty days through a simple process. (We also recommend that museum educators provide teachers with the URL for our Online Help: help.artstor.org .
- After a teacher has registered with a museum, the teacher may also access the ARTstor Digital Library to search the library and to make and save their own image groups (so that they can return to those image groups) using material in ARTstor. To save image groups, the teacher must log in using the ARTstor registration that (s)he created at the museum. The teacher may also download additional images to the OIV presentations that (s)he has created.
We hope that the Museum Educators License, which has been prompted by feedback from museum educators, will facilitate their work with teachers and help develop the visual thinking skills of K-12 students. Please do not hesitate to contact User Services with any questions or concerns you may have. User Services can be reached by email at userservices@artstor.org or by phone at 888.278.0079.




What is ARTstor?
